As technology continues to develop, it gives rise to many different interesting and useful tools. Some of which of course are geared towards business use. Here are some of the technologies that you might find helpful, depending on the nature of your business and its needs:
VoIP Phone System
Businesses that have offices in different states or countries can benefit from a VoIP (voice over internet protocol) phone system. The use of the plain old telephone service (POTS) in businesses operating in various locations can be expensive as this may incur hefty long-distance phone bills. Adding more lines in case of company expansion is also inconvenient, and it will take time. VoIP phone systems use the Internet instead of the old copper lines, which makes setup quick and easy, and also expansion. You will also save on your calls because you can set a number to be local even if it’s in another state or country, and extensions can also be added to the network even if users are in different locations.
Cloud computing allows access to files and programs over the Internet. This offers convenience as employees can use their systems or check files wherever they are as long as they have an Internet connection. Since data is saved in the cloud, this secures information from being lost in case of hardware failure in the company. One example is a virtual private server that saves the database on a cloud-based server. Another one is a time clock app that allows employees to sign in from their device, and at the same time gives managers or owners access to the records from their app. This is more convenient than having to keep and track employee time records manually.
You don’t have to be physically in the office to monitor your employees as there are various monitoring systems that you can use to do this. CCTV systems are not just to keep your business premises safe, but you can also use this for employee monitoring. There are also remote desktop monitoring systems that will let you view what users are doing on their computers. Others also take screenshots of the screens for reviewing and reporting purposes.
A remote desktop application lets you access files on one computer from another location. This also requires an Internet connection, and the remote desktop being accessed must also be turned on. It makes the job easier for those who need to work at a different place and need access to files or programs that are saved or installed in the work computer.
Video conferencing applications are a massive help for companies as they save time, effort, and money. Instead of traveling to another location for a seminar or meeting, this can now be done online through video conferencing. Once the session is over, they can go back to their routine or work on other important tasks in their office right away.
The right technology application can help in the operation and growth of a company. Businesses must take advantage of these developments.